Delayed Send for Microsoft Teams: Pricing & Review (2026)

Delayed Send is the best-known third-party message scheduler for Microsoft Teams, and at $20 a year for its Pro plan it might be the cheapest paid SaaS you'll ever evaluate. Full disclosure before anything else: we build a competing app — Schedule Message, which now runs on Microsoft Teams alongside Slack and Google Chat — so read this as a competitor's review and hold us to the facts. We spent time with Delayed Send's plans, docs, and pricing page while researching the Teams scheduling landscape, and honestly, there's plenty to like. Here's what it does well, where the free plan will surprise you, and when you don't need any scheduler at all — because since Teams added native scheduling, that answer genuinely changed.

What Delayed Send is

Delayed Send (by Appfluence) is a Teams app that schedules messages: write now, deliver later, including on a repeating schedule. It installs from the Teams store, lives in the compose experience, and has been at this niche long enough to have built a content hub around Teams scheduling — which is why you've probably landed on their guides while Googling. The product's job overlaps with two free options (native scheduling and Workflows), so a fair review is really a three-way comparison.

Delayed Send pricing, decoded

Two honest observations about that table. First: $20/year is a remarkable price — most competitors in adjacent categories charge that per month. Second: the free plan is engineered to convert, not to serve. Three total messages with two in flight, a 7-day history, and branding on your messages means anyone with a real use case upgrades inside a week. That's fine — just evaluate Delayed Send at $20/year, not at $0.

What it does well

• Recurring messages without Power Automate. This is the headline feature. Teams natively cannot repeat a message; Workflows can and may post as Flow bot or the signed-in user, but editing still lives inside a flow editor. Delayed Send makes 'every Monday 9 AM' a normal scheduling option
• Price. $20/year undercuts everything in the productivity-app universe. There is no budget conversation to have
• Focus. It schedules messages. No platform ambitions, no feature sprawl — for a utility, that's a compliment

Where to look closely before relying on it

• The free plan's limits are tight enough to mislead a trial. Test recurring workflows on the Pro trial path, not the free tier — the free tier doesn't include recurring at all
• 90-day history cap even on Pro. If you treat scheduled rituals as documentation (what did we send, when), the window is short
• Per-user licensing for team rituals. If five leads each schedule their own reminders, that's five licenses (or the Team plan) — still cheap, but the mental model is per-person scheduling, not a shared team message hub
• You're adding a third-party app for something adjacent to native. Some IT departments will ask why — 'recurring' is the one-word answer, but be ready to say it

Delayed Send vs native scheduling vs Workflows

The decision tree is short. Scheduling a single message for later? Use native — we wrote up exactly how, including its limits. One static weekly reminder and zero budget? Workflows; the Teams connector can post as Flow bot or a signed-in user, though setup and editing stay in Power Automate. Multiple recurring messages with simpler in-app management? That's the convenience the $20 Delayed Send plan sells.

Delayed Send vs Schedule Message

Here's the head-to-head with our own Schedule Message, argued as fairly as we can manage. Both schedule messages on Teams, both do recurring, both send under your name. The difference is what they're built around: Delayed Send is a personal utility — you schedule your messages, cheaply. Schedule Message is built for a team's recurring rituals: every standup prompt, check-in, and review reminder visible and manageable in one place, a template library so rituals don't get written from scratch, and one subscription that covers Microsoft Teams, Slack, and Google Chat — the same schedules, wherever each team happens to chat.

Read that price row honestly, because it cuts both ways. For one person, Delayed Send wins: $20/year versus Schedule Message's $2.63/month (about $31.56/year). The moment a team is involved, the flat pricing flips it — 20 people cost $171/year on Schedule Message ($14.25/month) versus $300/year on Delayed Send's Team plan, and the $37.50/month unlimited plan doesn't grow at all as you hire. The breakeven is around a dozen users. So: individual scheduling personal reminders → buy Delayed Send and enjoy the $20. A team running shared rituals across channels (and often across platforms) → Schedule Message, where the flat pricing, template library, and shared schedule view are the point. And for the culture side of recurring posts — icebreakers, birthdays, kudos — that's Tribe, which also runs natively on Teams.

Conclusion

Delayed Send is still good value for one person who needs recurring Teams messages: its Pro plan is inexpensive and focused. Native Teams scheduling is enough for one-offs, while Workflows suits basic automations. A shared scheduling product makes more sense only when a team needs templates, centralized visibility, or the same recurring rituals across multiple chat platforms.

Sources checked

• Delayed Send pricing
• Delayed Send help center
• Microsoft: schedule channel messages in Teams
• Microsoft: send Teams messages with Power Automate